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Choosing a webmail host or even just a host that is compatible with a
web server can be difficult. Before we settled on Mailgun for our
automated emails, we had used at least four providers. This article
aims to clear up what each webmail host can provide you with. Remember, you
can have a combination of these hosts, but just one of them can receive
new emails (all can send, one can receive).
Gmail or Hotmail or Outlook
Whilst pure old Gmail and Hotmail is a perfectly easy way to get webmail
up and running and is already set up with SMTP, it lacks the domain name
in the email address.
What this means is that you cannot have email@example.com but instead you are
stuck with something more like firstname.lastname@example.org or email@example.com. From a
business point of view, this is unprofessional.
As a result of this, Gmail, Hotmail and Outlook should all be avoided for the lack
of a professional appearance that it creates.
Google's G Suite is a popular set of tools that aid businesses with their online
acitivites. Jambour Digital uses G Suite for employees' main email addresses such
as firstname.lastname@example.org. G Suite costs around £3.50 per user per month, making
it relatively cheap.
G Suite has a limit of 2,000 emails per day which is more than enough for
the average user. It should be noted that automated emails can come
from a G Suite account, but if you are sending more than 2,000 a day then
you need something else, something that supports a lot of emails.
Mailgun is a much better solution for sending automated or no-reply emails
because it has no limit of how many emails can be sent in a day (even in the
free version) and a limit of 10,000 emails a month. You can create as many
email addresses as you need to send these emails.
Mailgun is also free for the first 10,000 emails which makes it perfect for sending
Mailgun however is only designed for automated emails or no-reply emails. As a result,
in order to receive emails from an account hosted by Mailgun, incoming emails must all
be forwarded to another email address to be readable.
Zoho is an alternative to G Suite in particular, mainly due to the fact that
it does not support automated emails (due to it's limit of 50 emails per day) but
does support viewing emails on your phone or in the web.
Zoho is not as feature rich as G Suite but it's a bit cheaper coming in at only
£2.00 per user per month. They also offer a free version, but take note,
you cannot use any mail client with the free version due to the restrictions
they put on POP3 and IMAP. In order to get this feature you need to use the paid
version of Zoho.